Board & Officer Rules

NOMINATION, ELECTION, REMOVAL AND TERMINATION OF OFFICERS AND MEMBERS OF THE BOARD

Adopted 9.15.2003

Section 1. Notice of Election and Nominations

a. Notice of the annual election shall be provided to the general membership 30 days prior to the election. Electronic mail, telephone and/or media will be used to make every effort to notify members of this annual meeting.

b. Nominations will be solicited from the general membership and candidates for any officer or board position shall indicate their interest in nomination no later than 7 days prior to the election by notifying the Membership Chair.  All nominees must be a member of Flagler’s Model Land Neighborhood Association as defined in Article II, Section 2 of the by-laws.

Section 2. Election

a. The election of officers and the board will be the only order of business at the general membership meeting called for this purpose.

b. The election shall be conducted by secret, written ballot. Absentee ballots will not be allowed nor included. Election requires a majority vote of the membership present.

c. Officers and board members elected at the annual meeting set aside for elections shall assume their positions immediately.

d. Each officer and board position shall be elected for a term of one year.

e.  No officer or board member shall be elected to the same office for more than three (3) consecutive years.

Section 3. Vacancy

a. A vacancy of a board member, other than President or Vice President, shall be filled for the remainder of the vacant term by a majority vote of the board.

b.  A vacancy of the President shall be filled by the Vice President for the remainder of the vacant term until the following annual election meeting.

c.  A vacancy of the Vice President shall be filled by the Treasurer for the remainder of the vacant term until the following annual election meeting.

d. If, for any reason, this succession can not be fulfilled, a new President and Vice-President shall be elected at a general or special membership meeting by a majority vote of the members present. Reasonable prior notice of such special election shall be announced to the membership.

Section 4. Removal and Termination

a. An officer or other board member may be removed by a two-thirds vote of the members present at a general membership meeting. Thirty (30) days prior notice of intent to submit a removal motion, and the reason therefore, is required.  A minimum of forty (40) voting members of the Association must be present at the meeting

b. If an officer or other board member is absent for three consecutive meetings, without extenuating circumstances, that his or her position may be vacated by a majority vote of the board.

c. A position held on the board will terminate at once for any officer or board member who moves from the neighborhood.

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